Use this phone interview confirmation email template to communicate with candidates. Once candidates have accepted your phone interview invitation, send them an email to confirm the date and time of the interview and set final details.
A phone interview confirmation email helps recruiters:
- Confirm interviews after a verbal agreement with candidates.
- Set the exact date and time of the interview, after checking candidates’ availability.
- Remind candidates of the date and time of the interview, particularly if they’ve booked the appointment a while ago.
- Ensure they have candidates’ correct contact details.
When writing this email, make sure your subject line is clear, otherwise candidates may not open your message. Also, keep your email brief and highlight the time and date you have scheduled. Make sure you use the correct time zones.
You can customize this phone interview confirmation email template to strike a more casual or formal tone, depending on your company culture. You could also refer to our phone interview questions to prepare yourself for phone screening calls with candidates.
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Phone interview confirmation email template
Email subject line: Confirmation for phone interview – [Company_name] / Phone interview with [Company_name] for the [Job_title] position
Hi [Candidate_Name] / Dear [Candidate_Name],
I would like to confirm your phone interview for the [Job_title] position. Below are the details of this call:
When: [date and time, e.g. Thursday, May 25, at 11 a.m] – the estimated duration is [e.g. 30] minutes
Where: Phone interview – I will call you at [e.g. 1-222-444-5555]
Who: [name and job title of the interviewer]
Please let me know if the phone number listed above is incorrect. Also, If you have any questions, feel free to contact me via email or at [e.g. 1-444-555-2222].
I look forward to talking with you and discussing this job opportunity at [Company_name].
All the best / Kind regards,